Job Details
To provide administrative support with a high standard of professionalism and dedication to the Chairman’s office in support of the Executive Assistant. This is a varied and stimulating role for a secretary or administrator in which discretion and sensitivity are essential qualities. This role will suit someone who has a farming/agricultural background and/or a keen interest in horse racing.
Applications from ex-military personnel (British Army, Royal Air Force, Royal Navy and Royal Marines) are strongly encouraged.
Key Responsibilities:
- Completion of administration and filing to the highest standards and timescales
- Co-ordinating meetings, presentations, visitor tours and open days
- Provide comprehensive diary management, including board/meeting room calendars
- Manage domestic and overseas travel arrangements
- First point of contact for all incoming communications
- Direct complaints to the appropriate director/departmental manager
- Prepare, review and proof read all correspondence and confidential documents
- Collate committee and board agendas, papers and take minutes
- Research and source data from social media for articles and publicity
- Arrange Director’s lunches/tea and coffee as required
- Reconcile monthly expenses and process subscription renewals and payments
- Manage accounts including lodging VAT returns and liaising with the accountant
- Invoice and salary payments for household staff
- Liaising with the Chairman’s wife at the family home (1 day a week)
Person Specification:
- Excellent administration and literacy skills
- Self-motivated, flexible and able to work well under pressure
- PC literate with strong typing skills
- Ability to interact effectively at all levels internally and externally
- Excellent communication skills/telephone manner and confident personality
- Exceptional organisational skills and ability to work to deadlines
- Handling confidential and sensitive matters
Benefits:
22 days holiday (1 day extra each year up to a maximum of 27 days) + Bank Holidays
Annual discretionary bonus
Pension scheme
Location: Northampton area (4 days); Leicester area (1 day)
This job is no longer available for new applications.
Proud to be honouring the commitment of the Armed Forces Corporate Covenant and supporting the Armed Forces Community